Bylaws of Iðavelli Hof

These may be downloaded as a PDF document here.
Our bylaws were approved by unanimous decision of the voting members at the membership meeting on 29 October 2006; 67% of voting members participated in the decision either by being present at the meeting or by absentee ballot.

Article I: Ørlog, Bylaws, Mission And Purpose

Section 1: Ørlog

  1. We worship the Æsir and Vanir.
  2. The Hof shall not discriminate by gender, race, age, national origin, ancestry, marital or parental status, or sexual orientation.
  3. This Hof must be physically located within 20 miles of Hillsborough NC.
  4. Our Ørlog may only be changed by a unanimous vote of the voting members at two consecutive Þings.

Section 2: These bylaws

The Ørlog shall be the ultimate document of our governance. No part of these bylaws shall be interpreted contrary to our section 1. No amendment to these bylaws shall be contrary to our Ørlog, nor lessen the importance of it. No amendment may be made to the Ørlog without a unanimous vote of the voting members at two consecutive Þings.

Section 3: Mission and Purpose

It is the Mission and Purpose of this Hof to:

  1. To provide a safe place for people to worship the Aesir and Vanir.
  2. To provide resources for people to learn more about Heathenry.
  3. To form a community of local Heathens, with frequent and regular worship services, classes and other events.
  4. To acquire land and build a Hof as a permanent and dedicated holy site for use by members.
  5. To serve as a positive example of Heathenry to all our neighbors.

Article II: Membership

General

Section 1: General
All persons that agree with our Ørlog shall be eligible to become members.

Section 2: NonVoting Members
Any person shall become a NonVoting Member upon acceptance of application by the Ristakona. The Rede reserves the right to refuse membership to any applicant.

Section 3: Voting Members
New members must be NonVoting Members for at least one year before they may request to be considered for voting membership. To request consideration for voting membership, the applicant must notify the Ristakona in writing. The Rede may set a deadline for which applications must be received in order to be considered at the next Þing. Those requests received after the deadline may be delayed until the next year's Þing.
If the Rede approves the request by a 4/5ths majority, it shall be added to the business at the next Þing. The Voting Members will vote at the next Þing whether to approve the candidate to full voting membership.

Section 4: Initial Members
Prior to the first Þing, the Rede may invite people to be Voting Members. Members invited in this way will not need to apply and be considered pursuant to section 3.

Section 5: Resignation, discipline
A member, Voting or NonVoting may resign his or her membership at any time by written request to the Ristakona. A nonvoting member may only be removed from the Hof either by a unanimous decision of the Rede, or a simple majority (over 50%) vote by the voting members.
A Voting member may be suspend only by a unanimous decision of the Rede; the terms and duration of the suspension shall be determined by the Rede.
A suspended member may not vote or attend any event, unless invited by the Rede to attend a business meeting to discuss circumstances of their suspension. A suspend member may only be removed from the Hof by four-fifths of the membership in good standing.
A voting member may not be removed from the Hof except by resignation or first being suspended.

Section 6. Dues
Dues for Voting and NonVoting members will be set by a simple majority vote of the Voting Members at the annual Þing.
Payment of annual dues is expected following the þing. If a member does not pay dues by the business meeting of the following þing, they are considered delinquent in their dues.
When a Member joins, their dues will be prorated to cover the time from their date of joining to the next þing. If a new member's dues are not paid by the first þing after they join, those prorated dues are considered delinquent.
The Ristakona may work with Members to spread dues payments out across the year.

Section 7: Standing
Any member shall be considered to be in good standing unless one or more of the following are true:

Any member who is not in good standing due to solely to delinquent payments shall be restored to good standing upon receipt of delinquent payments.
Unless otherwise specified, payments (Event fees, library fines, etc.) to the Hof are considered delinquent one month after the due date.

Meetings of the Membership

Section 8: Þing
The annual member meeting shall be known as the Þing or Thing. The Þing shall be held within two weeks of midsummer at the time and place designated by the Rede. The Þing shall include a business meeting for such purposes as voting on approval of new voting members, electing of the Jarl and Rede, setting policy, and conducting other required business.

Section 10: Meeting Notices
All Members must be notified at least two weeks in advance of any meeting where voting membersbmay vote. The notification must include a list of topics to be voted on so that any Voting Member not able to attend may send in an absentee ballot. A notice mailed by standard United States Postal Service to the address on record is sufficient notification.

Section 11: Agenda Items
The Agenda for membership meetings is decided upon by the Jarl. Any member may request an item be voted on at the Thing. All such requests must be presented to the Jarl no later than three weeks before the þing.

Section 12: Quorum and Voting
A quorum shall exist when 20% of the members qualified to vote at this meeting are present or have returned absentee ballots.
All voting members shall be entitled to vote for any measure, election, referendum, etc, in which members vote except those (A) Under the age of 16 years or (B) Not in good standing. No vote shall be accepted from any person that is not a Voting member. No person shall have more then one vote.

Section 13: Absentee voting
A voting member may request the Ristakona to issue a absentee ballot for scheduled business at a meeting. By this request, the member waives his or her privilege of secret ballot. In order to be valid an absentee ballot must be received by the Ristakona or designated representative before the beginning of the meeting.

Article III: The Rede

General

Section 1: General
The Board of Directors shall be known as the Rede. The Rede shall act on behalf of the membership by approving the Hof budget, setting policy between þings, and appointing and managing committees and officers to handle the daytoday business of the Hof.

Elections, Resignations, Removal

Section 2: Qualifications, Nominations
All voting members over the age of 18 years and in good standing are qualified to run for positions on the Rede. For clarity, a member whose voting membership is approved at the Thing may run for positions on the Rede at the same Thing. A candidate must be nominated by at least two members in good standing to be considered a nominee, and must accept the nomination. The Rede may set a deadline for receipt of nominations. If an insufficient number of nominees exists to fill all vacant positions, the Rede may nominate someone after the deadline.

Section 3: Number and Classes, Terms, and Elections The Hof shall have five Redemembers. However, vacancies shall not prevent the Rede from conducting business. One Redemember shall be the Jarl and Chairman of the Rede, who shall have a term of one year, and shall be elected at the first Þing and every year thereafter.
There shall be two Class I Redemembers, who shall have a term of two years and be elected at the First Þing and every second year thereafter.
There shall be two Class II Redemembers, who shall have a term of two years and shall be elected at the Second Þing and every second year thereafter.
A Redemeber shall serve until his/her successor shall have been elected and inducted or until his/her earlier resignation, removal from office, or death.
The class of Redemember distinguishes the year for election and nothing else.

Section 4: Vacancies
Any vacancy occurring in the Rede may be filled by an affirmative vote of a majority of the remaining Rede members. If the office of Jarl is vacant, it must be filled before other business may be conducted by the Rede.
Any Rede vacancy that is filled by the Rede shall be up for election at the next Rede election.
Any unfilled Rede vacancy shall be up for election at the next Rede election.
Any Rede member elected at the Þing to fill a vacant position shall serve on the Rede until the normal election year for his class of Rede member unless s/he is removed according to other sections, or resigns, or is reelected.
In the event that every seat on the Rede is vacant, the five most most senior voting members in good standing shall constitute a emergency Rede.

Section 5: Removal
A member of the Rede may resign his or her position on the Rede at any time by written notice to the Rede.
A current member of the Rede may not be removed from the Rede without first being impeached. A member of the Rede may be impeached only by a unanimous decision of the remaining Rede members or a twothirds majority vote of the voting members in good standing (for clarity a "unanimous decision" is defined, for this section, by the entirety of the Rede except the member in question). An impeached rede member may only be removed from the Rede by a fourfifths majority vote of the membership.
A current member of the Rede shall not be removed from the Hof (by Article II) without first being removed from the Rede according to this section.
Removal of the Rede member from the Rede does not remove him or her from the membership, nor deprive them of any other right or responsibility they have as a Hof member.

Meetings of the Rede

Section 6: Regular Meetings
The Rede shall hold at least one meeting per quarter.

Section 7: Meeting Notices
The Jarl will make a good faith effort to schedule Rede meetings for a time and place where all Rede members can attend. The Jarl will make a good faith effort to notify all Rede members and the membership in advance of when and where a Rede meeting will take place. This does not require Rede meetings to happen face to face.

Section 8: Agenda Items The Jarl prepares the agenda for all Rede meetings. Any member of the Rede may add an item to the Agenda at any time. However, the Rede may decide to not discuss certain agenda items or to postpone them to later meetings.

Section 9: Public access The Rede shall hold its meetings open for members to attend and comment. The Rede may allow nonmembers to attend and comment.
The Rede may hold part or all of a meeting in executive session, not open for general attendance and comment.

Section 10: Committees
The Rede and/or membership may designate from among the Hof's members one or more committee, and empower and instruct the committee to take actions, make recommendations, and report to the Rede and/or membership. No committee shall make a change in Hof policy, nor shall any committee take any action which the Bylaws require or instruct either the Rede or the membership to take.
The Rede and/or membership may at any time add or remove committee members, suspend or dissolve any committee which they created, or add, remove, or modify any restriction on the charter of a committee. The Rede and/or Membership may empower any committee with the ability to recruit and remove committee members.

Section 11: Quorum and Voting
A quorum is more than half of the currently filled Rede positions. Unless otherwise mentioned, a majority vote of the Rede is sufficient for all Rede decisions.

Section 12: Presumption of assent
A member of the Rede who is present at a meeting of the Rede at which action on any Hof matter is taken shall be presumed to have assented to the action taken unless he votes against such action or abstains from voting in respect to such action.

Article IV: Officers

Section 1: Officers
The officers shall be: Jarl, Ristakona, Wealthwarder, and Redespeaker.

Section 2: Jarl
The office of Jarl shall be the chief executive officer, shall have the general and active management of the business and affairs of the Hof, subject to the Rede, and should preside at all meetings of members and meetings of the Rede. The Jarl shall also preform the duties of any vacant officership.
The Jarl may answer as president when required.
The Jarl shall be elected as defined in Article III.

Section 3: Ristakona
The Secretary of the Hof shall be known as Ristakona or Ristamaðr and may answer as secretary. The Ristakona shall have custody of and maintain all of the corporate records except the financial records and shall, as requested, record the minutes of all meetings, send all notices of all membership meetings and perform such other duties as may be prescribed by the Rede or the Jarl.
The Ristakona shall be appointed by the Rede.

Section 4: Wealthwarder
The Treasurer shall be known as the Wealthwarder and may answer as treasurer. The Wealthwarder shall have the following duties:

Section 5: Redespeaker
The Communications Officer shall be known as the Redespeaker. The Redespeaker will be the primary communications channel between the Hof and the outside world. This includes primary responsibility for the content of the Hof website and any Hof public notices.

Section 6: Removal
An officer may resign by giving notice to the Rede. Any person appointed by the Rede to a officership serves at the pleasure of the Rede.

Section 7: Assistants
With consent of the Rede, an officer may appoint Assistants and delegate functions to them. Actions taken by an Assistant shall be deemed as taken by the officer.

Article V: Budget

Section 1: Approval and Duration
The Rede shall have the power to approve, modify, or remove the Hof budget.
Budgets shall have a duration of no more than one year, and shall expire no later than the end of the fiscal year for which they were approved.

Section 2: Extra Spending
Any spending needs that are not in the budget must be approved by the Rede on a perincident basis.

Article VI: Clergy

Section 1
The Rede shall maintain a clergy program, and documentation defining it.

Article VII: Books and Records

Section 1: Books and Records
The Hof shall keep correct and complete books and records of accounts and shall keep minutes of the proceedings of Rede and Membership meetings.
The Hof shall keep a record of it's members, including the names and addresses of all members.
All books, records, and minutes may be in written form or in any other form capable of being converted into written or printed form within a reasonable time.

Section 2: Rede Inspection Rights
Any Rede member shall have full access to any documents maintained by the Hof provided that the information in them is used only for Hof business.

Section 3: Membership Inspection Rights
Any Member of the Hof shall have full access to any Hof documents provided that the documents do not contain personal information (examples include addresses, phone numbers, and donation amounts), or the minutes from Executive Sessions of the Rede. The Ristakona or other appropriate officer shall produce any requested documents within a reasonable time of receipt of the request, and may require a reasonable fee for copying any documents.

Section 4: Financial Information
Not later than 3 months after the close of each fiscal year, the Wealthwarder shall prepare a balance sheet showing in reasonable detail the financial condition of the Hof.

Section 5: Document retention
The Hof shall retain documents required by this article for at least 5 years.

Article VIII: Modification to the Bylaws

Section 1
These bylaws may be altered, amended, or repealed and new Bylaws may be adopted by a consensus of the Rede followed by 2/3 majority vote by those present at the following Þing. If these bylaws are to be repealed, replacement bylaws must be adopted by the same vote.

Section 2
No alteration, amendment, or replacement shall contradict our Ørlog.